For your convenience this application can be used for the following sources:

1. ASUCI Student Programming Funding Board

Funding requests which do not adhere to these guidelines and time tables may be disregarded or denied. Specific submit guidelines and criteria may apply to each funding source and are available from the appropriate office.

• Any registered, undergraduate student organization recognized through the Office of Campus Organizations is eligible to apply for funding.
• Student Programming Funding Board will review all funding requests on a content neutral basis while selecting funding requests that have broad campus community appeal and enhance the quality of life, encourage school spirit and promote social, cultural and educational activities.
• Applications must be submitted four weeks prior to the date of the event. No applications will be accepted after an event has occurred.
• Funding requests may not exceed $12,000. Single funding categories (ie: Facility, Venue) may not be funded more than $7,500.
• Funding of a program does not constitute a precedent for funding in subsequent years.
• Any false information on your application may result in your application being rejected.
• Note: Application policy may be subject to change at our discretion. We will notify you if any changes are made to the policies as soon as the changes occur.

Please review the complete SPFB Guidelines before you apply by visiting: SPFB Guidelines.

If you have any questions, please email SPFB at spfb@asuci.uci.edu.

• • Submit your application before the date of the event has occurred. Please ensure to include copies of all purchase documents, invoices, & receipts that you have as well as a list of items wanting to purchase. These documents and listed items will be the only items reviewed for approval. If the funding is approved, any documents added outside the review process will be denied.
  • After you submit a funding application, you may receive an email from spfb@asuci.uci.edu asking about your event.
    • Presentation
      • You must include a 5-10 minute video submission link of your presentation to the SPFB funding board. This link can be in the form of a YouTube, Google Drive, or Vimeo link. No formal attire is required and you may present in any form that you want (Powerpoint, Visual Aid, etc.).
      • Presentations must include a description of your event, your budget for the event, a detailed explanation of why you need the funds, how your event contributes to the UCI campus community and any additional information you wish to add.
      • Please bring copies of all purchase documents, invoices, & receipts that you have. Additional documentation can be provided post-presentation via email.
      • There may be a short email correspondence after submission of your application to obtain any missed details about your event. Your funding application will be judged based on the rubric we provide you by email.
      • Note: All funding decisions will be based on the funding board’s discretion.
    • Post-Presentation
      • In 1-2 weeks, you will receive an email requesting all purchase documents, invoices, & receipts. Send them in the form of pictures, screen-shots, invoices, estimates, emails, etc. If you brought them to your interview, please communicate that as a reminder. Reimbursements for expenditures will not be made without proper documentation.
      • When SPFB completes its review of your funding request, and you have submitted all the requested documents, you will be notified if your funding was approved/denied and the funding amount. Only the items noted in your funding letter will be allowed for award, no other items will be approved.
    • Acquiring Your Funds
      • Upon conclusion of the program/event, a completed Program Evaluation Form must be returned to SPFB within seven days post event: Program Evaluation Form. Failure in completing this form may compromise your organization’s ability to be granted future funding from SPFB.
      • Once your organization has been approved for funds, an email will be sent to you containing your new SPFB account number. This account will hold the funds allotted to your organization and can only be accessed by filling out a SPFB Check Request found on the Student Government Student Media (SGSM) Business Office site: https://www.studentgov.uci.edu/business-office/check-requests/
      • You must attach all paperwork/documentation verifying the amounts spent to the check request.
      • Once the form is filled out and submitted, the SPFB team and SGSM Business Office will review and process. 
      • The check request will take 10 business days to process from the time of approval and once ready, they will be available for pick-up at the Student Government Student Media Business Office.
      • Complete Instructions will be provided in the final email.
      • Students must submit their check requests within 30 days ,or prior to the fiscal close deadline (whichever comes first), after the date of an event; any unspent funds will be returned to the Student Programming Funding Board.
      • RECOMMENDATION: To facilitate reimbursements, student organizations applying for funding are strongly encouraged to establish an ASUCI financial services club account.

• You must submit your funding application before the date of the event has occurred.
  • No applications will be accepted after an event has occurred.
  • It is suggested that funding applications are submitted at least four weeks before the date the program is set to occur as to ensure that funding.

• Events held during Summer break, Winter break, or Spring break will not be funded.

Applications are accepted on an ongoing basis until all funds have been allocated, or the funding application deadline has been met. Last event date eligible for funding is June 3, 2026.

For the Fiscal Year 2025-2026 (Fall Quarter 2025 – Spring Quarter 2026):

SPFB funding requests/applications

Check Requests and Receipts

Must be submitted no later than 30 days after their event for Fall and Winter Quarter. Spring Quarter is 30 days post event or by the fiscal close deadline which is June 5, 2026.

• SPFB Event Requirements
  1. Events must be on-campus during the current fiscal year and be open to all UCI Undergraduate students. At least 51% of the people in attendance must be UCI undergraduate students.
     • Funding is only available to registered undergraduate organizations for programs or activities that contribute to the social, cultural and educational quality of life of UCI undergraduate students and community
  2. Organizations that were awarded SPFB funding may apply for another event in the same academic quarter or year but will not be given priority consideration.
     

  
  Funded Costs

  • A/V Equipment Rental
  • Decorations
  • Equipment/Props Rental
  • Facilities & Room/Space Rental
  • Films
  • Food/Beverage (non-alcoholic)
  • Physical Gift Cards
    • No E-Gift Cards
    • Must be for the following businesses: Amazon, Target, Starbucks, The Hill, UCI Dining
    • All gift cards will be a value of $25. A single recipient is not allowed to receive multiple gift cards within the same event using SPFB funding.
  • Speaker Fees (Speaker contracts only, no honorariums) up to $2,500.

  
  Non-Funded Costs

  • Alcoholic beverages
  • RCO Banquets
  • Conference Fees
  • Fundraisers
  • Off-Campus Events
  • RCO Operations Expenses (table cloths, canopies, etc)
  • Operational Expenses
  • Outreach
  • Retreats
  • Reunion Events
  • Security/Staffing
  • Software/Licenses
  • Events taking place during Summer break, Winter break, and Spring break
  • Travel Expenses
  • RCO General Meetings or Re-Occurring Events
  • Honorariums
  • Items from international vendors or vendors not approved by the university

THIS IS FUNDING FOR UNDERGRADUATES ONLY!